Q&A: Sage 100 ERP- What is the Receipt of Invoice Task?

Q: Our Company owns Sage 100 ERP (F/K/A MAS 90) and we have recently added the Purchase Order and Inventory Management Modules. What is the Receipt of Invoice task in PO and why do we need to enter information into it?

A: A Receipt of Invoice Task is used if the voice is received after the goods. This task can be used to enter an invoice number and post using the Accounts Payable (AP) Module.

1. Enter Modules> Purchase Order > Main > Receipt of Invoice Entry and select a new entry. To do this, click on the # sign next to the receipt number. Then type in or select the PO number.
2. Enter the Invoice Number
3.  When you click the Lines tab and you will see a message “Do you want to invoice the complete purchase order”. Click “yes” for complete and “no” if you have a partial invoice*for our example we selected yes and the entire PO amount will show. Once this is Accepted and posted it will be transferred to AP Vendor Maintenance*for our example we selected yes and the entire PO amount will show. Once this is Accepted and posted it will be transferred to AP Vendor Maintenance
4. Run the Daily Receipts Register and Post

Do you need training for your Sage 100 Inventory Management, Purchase Order or Accounts Payable Modules? Oasis hosts classroom training at our Louisville location. You can find our full training schedule for Distribution Modules, Core Applications and Crystal Reports on our website. For help with your Sage 100 ERP software, contact Oasis at techsupport@oasisky.com or by calling 502-429-6902.

This question was submitted to Mike Renner, Partner WAC Consulting, Owner at Computer Accounting Services and appears on Oasis Solutions Group Partner ERP VAR’s blog.