Federal OSHA Regulations:
Who is required to keep the injury and illness records?
Companies with more than 10 employees during the last calendar year (unless surveyed by OSHA or BLS).
- Total number of employees is based on the number of employees in the entire company
- Total number of employees should include temporary employees who were supervised by your company on a day-to-day basis
What industries are required by the record keeping requirement?
- All industries in agriculture, construction, manufacturing, transportation, utilities and wholesales trade sectors are covered
- Some industries in the retail and service sectors are partially exempt
Employee injuries while on travel status:
- An injury or illness that occurs while an employee is on travel status is work-related if it occurred while the employee was engaged in work activities in the interest of the employer.
- Home away from home
- Detour for personal reasons is not work related
Working at home:
Injuries and illness that occur while and employee is working at home are work-related if they:
- Occur while the employee is performing work for pay or compensation in the home
AND
- Are directly related to the performance of work rather than the general home environment
Multiple Business Establishments:
- Keep separate OSHA Form 300 for each establishment that is expected to be in operation for more than a year
- May keep one OSHA Form 300 for all short-term establishments
- Each employee must be linked with one establishment
Who is a Covered Employee?
- Employees on Payroll
- Employees not on payroll who are supervised on a day-to-day basis
- Exclude self-employed and partners
- Temporary help agencies should not record the cases experienced by temp workers who are supervised by the using firm
Annual Summary:
- Review OSHA Form 300 for completeness and accuracy, correct deficiencies
- Complete OSHA Form 300A
- Certify summary
- Post summary
Posting Annual Summary:
A company executive must certify the summary:
- Owner of the company
- Officer of the corporation
- Highest ranking company official working at the establishment
- His or her supervisor
Post for three months from February 1 through April 30 of the year following the year covered by the summary
How long to keep records?
- Retain forms for 5 years following the covered year
- Updated OSHA Form 300 each year
